AMENDED CONSTITUTION
of
RESEARCH SOCIETY
FOR THE STUDY OF DIABETES IN INDIA
following the
25th and 26th
ANNUAL GENERAL
BODY MEETINGS
MEMORANDA OF SOCIETY AND RULES
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1.1 |
The name of the society shall be `Research Society for the
Study of Diabetes in |
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1.2 |
The registered office of the RSSDI shall be at |
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1.3 |
The administrative office of the RSSDI shall be at the place where the Honorary Secretary and Honorary Treasurer reside. |
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1.4 |
The aims and objectives of the RSSDI shall be: |
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1.4.1 |
To function as a scientific body encouraging and assisting research
as well as all such activities that are likely to benefit people with
diabetes mellitus (DM) in |
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1.4.2 |
To encourage, educate, update and train registered medical practitioners, dietitians, qualified nurses and other appropriately qualified paramedical personnel in the field of DM and expand knowledge on health care delivery through organization of lectures, continuing medical education programs (CME), seminars, discussions, conferences, update sessions, workshops, training camps, correspondence courses and any other method or measure that may be considered suitable from time to time for the purpose at local, regional, national and international levels. |
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1.4.3 |
To promote exchange of knowledge and sharing of experience amongst specialists in the field of DM as well as any or all such specialty or sub-specialty that may be concerned with research and care of people with DM. |
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1.4.4 |
To establish institutions so as to fulfill the goals as elaborated in 1.4.1 to 1.4.3 (vide supra). |
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1.4.5 |
To establish reciprocation, exchange programs and
collaboration with other scientific agencies, bodies or organizations engaged
in similar activities either within |
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1.4.6 |
To maintain a list of eminent members engaged in research and teaching in the field of DM to be designated as `FACULTY OF the RSSDI' so as to avail their assistance for fulfilling the aims and objectives as detailed in 1.4.1 to 1.4.5 (vide supra). The initial 25 faculty of the RSSDI shall be designated as Founder Faculty of the RSSDI. The total number of Faculty shall not exceed 5 percent of the total RSSDI members. |
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1.4.7
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To institute post-graduate studies in DM for medical practitioners in due consultation with the Medical Council of India and in accordance with the prevailing statutes, rules and regulations governing all such studies. To collaborate or get associated with recognized Universities or autonomous Institutes viz.IGNOU for undertaking such courses. |
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1.4.8 |
To award prizes, certificates of merit and/or appreciation and other inducements for distinguished service or research publications in the field of DM. |
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1.4.9 |
To undertake or conduct such other activities as may be found incidental or conducive to the fulfillment of the aims and objectives of the RSSDI. |
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1.5 |
The funds and other properties, movable and immovable, shall be utilized solely towards the promotion of its aims and objectives as set forth in this memorandum of the RSSDI and no portion thereof shall be paid or transferred directly or indirectly by way of dividends, bonus or otherwise by way of profit to its members provided that nothing herein shall prevent the payment of salary, remuneration and other benefits to its employees or other persons in return of any service actually rendered by them. |
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1.6 |
The RSSDI YEAR : shall be as per English calendar ie. from January 1 to December 31, of every year. |
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1.7 |
The RSSDI may be dissolved in the manner provided for in the rules framed here under. |
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1.8 |
The affairs of the RSSDI shall be transacted under the rules framed here under. |
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2.1. MEMBERSHIP |
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2.1.1 |
The membership of the RSSDI shall be open to any person possessing MB BS or Masters qualification in allied sciences and interested in the field of DM. There shall be one category of such membership i.e.`Life Membership' and the interested person has to pay the life membership fees, as decided from time to time. Every such person shall here in after be referred to as `Member'. |
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2.1.2 |
Persons who are not medical graduates or post graduates in allied sciences, but are keenly interested in the field of DM may be allowed to become Associated - Life Members. No person shall be allowed to become such Associated - Life Member unless he or she possesses required graduate qualification in the concerned subject viz. Nutrition, Home Sciences, Medical Laboratory Technology, Bio-chemistry, Nursing, Physiotherapy, Bio-Engineering etc. All such members have to pay necessary membership fees as applicable to a member. Associated - Life Member will be entitled to all academic, scientific and literary benefits offered by the RSSDI, when selected or offered may participate in all such activities and to all that a Member is entitled to except that he or she will have no right to vote in the General Body nor get elected to the Executive Committee. Every such person shall here in after be referred to as `Associated Member'. |
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2.1.3 |
Members having recognized teaching or research experience, academic affiliation, post graduate medical or doctorate qualification with significant contribution in the field of DM may be nominated as Academic Members by the Executive Committee (EC). All such persons shall primarily be `Member' of the RSSDI. |
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2.1.4 |
i. If by a letter addressed to the Honorary Secretary of the
RSSDI a member resigns his membership. |
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2.1.5 |
i. Shall be entitled to receive a copy of the Journal of the the RSSDI free of cost. Other publications of the the RSSDI shall be charged such rates as the Executive Committee (EC) may fix from time to time. ii. Shall have the privilege to attend and take part in all meetings, lectures, CME and all such programs and annual meetings on due registration for the same. iii. Shall enjoy all other privileges, facilities and advantages offered by the RSSDI from time to time. For privileges of an Associated Member see 2.1.2 as above. |
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2.1.6 |
This membership shall be open to pharmaceutical houses, institutions or any other organizations interested in the objectives of the RSSDI. The monetary contribution for becoming a corporate member shall be decided by the General Body (GB) from time to time, and the said contribution has to be credited to the RSSDI fund or account. The Corporate Member may depute one person to attend the GB meetings but shall have no right to vote. All such Corporate Members shall be offered similar privileges during the Annual conference of the RSSDI. Any such member shall have the privilege to make financial grants for any activity of the RSSDI subject to the approval by the EC. The organizer of such activity of the RSSDI will acknowledge receipt of the said financial grant made by the concerned corporate member and/or other pharmaceutical firms. |
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2.2. |
The RSSDI shall offer two types of fellowship. |
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2.2.1 |
A member having attended requisite hours of the RSSDI approved CME activity as fixed by EC from time to time on the concerned year for five such consecutive years can apply to be designated as `Accredited Fellow of the RSSDI'. The EC or any subcommittee appointed by the EC shall review his credentials and may approve him as such. Vide clause ix under `Powers of the Executive Committee', the standards for such credentials shall be fixed from time to time by the EC. On approval, the life member will have to deposit the necessary fees, as may be fixed from time to time by the EC, for being admitted to such fellowship and then shall be issued the necessary documents of proof jointly signed by the Honorary Secretary and President of the RSSDI. |
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2.2.2 |
The EC may admit any academically outstanding member as Honorary Fellow. In any year not more than five members shall be admitted as such. The credential Committee constituted for the purpose (sea infra) shall scrutinize the names of such persons and recommend to the EC for approval. |
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2.3 |
Two eminent founder members and three members of eminence with unflinching support and services to the RSSDI for long years have been designated as Executive Patrons for life. The Executive patrons shall be regular members of the EC and shall be empowered to act as consultants and advisors to the EC and the GB of the RSSDI. At no point of time there shall be more than five Executive Patrons. In case of vacancy, the EC may nominate such academic member who is deemed outstanding as researcher or teacher with long standing service to the RSSDI as Executive Patron. No person shall be considered for nomination as an Executive Patron unless he or she has been a Member of the RSSDI for at least fifteen years. |
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2.4 |
The GB of the RSSDI shall constitute of all Members and shall be the supreme authority to take any decision in the matters relating to any affair of the RSSDI. It shall exercise its power through the EC and its office bearers. |
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2.4.1 |
There shall be an annual general body meeting (aGBm) at the time of annual conference of the RSSDI generally in November. The Honorary Secretary shall send notice three weeks in advance. He shall specify the time, date, venue and agenda of the meeting to all eligible members. Minimum fifteen percent of the total membership shall form the quorum. The muster book has to be circulated prior to any meeting and every member should be issued an entry pass, which should be verified, for participating in the GB. In the absence of quorum the President shall adjourn the GB and business is carried on with the existing members at the same place and same day. In the absence of President or Vice President the members present shall choose one among themselves to preside over the GB. The Honorary Secretary shall place his report before the GB. The Honorary Treasurer shall place the accounts duly audited by an authorized Chartered Accountant of the RSSDI as well as the budget proposal for the ensuing year. |
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2.4.2 |
An extra ordinary GB may be called by the Honorary Secretary under the directions of not less than three Executive Patrons, in consultation with the President or if one-third of the total number of members request for such a meeting through a written request to Honorary Secretary and on a specific agenda. One week notice is to be given to the members and only the agenda mentioned in the notice shall be discussed in the extra ordinary GB meeting. No TA or DA will be given to the members attending extra ordinary GB meeting. |
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2.4.3 |
Notification has to be sent to the Honorary Secretary eight weeks before the special or GB and the Secretary shall circulate to the members three weeks before the annual or special GB meeting. No amendment shall be adopted unless two thirds of the members present at the said GB approve the same. Amendment if any shall come into force after minutes are adopted by the special GB meeting or the aGBm. |
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2.5 |
The day to day management of the affairs of the RSSDI shall rest with the EC. The EC is subject to the directives of the GB and can not take any decision nor act in anyway that is not contemplated in this memoranda of the RSSDI and rules. In the event of any death, resignation or dismissal of any office bearer of EC, the President in due consultation with the EC shall make appointment of such office bearer for the ensuing tenure of the EC. The EC shall constitute of the following :
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2.5.1 |
Under all usual circumstances a minimum of ten members shall be required to meet the quorum. However under emergency situations a minimum of five members including three Executive Patrons shall make the quorum. Not withstanding anything contained in these rules the EC shall have the power to co-opt on its body such persons who in the opinion of the EC are considered useful for promotion of the aims and activities of the RSSDI. The co- opted member to EC shall have no right to vote. |
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2.5.2 |
i. Tenure of the President shall be one RSSDI year. ii. Tenure of the two Vice Presidents, the Honorary Secretary, the Honorary Joint Secretary, the Honorary Treasurer and the six EC members shall be three RSSDI years. iii. The Headquarters of the RSSDI shall be at the place where the Honorary Secretary and Honorary Treasurer reside. Accordingly these two office bearers shall be from one place of residence. iv. The
President, the Vice Presidents and two EC members shall be elected on all v. The remaining four EC members shall be elected one from each zone (North, South, West and East). vi. The Honorary Editor and the Honorary Joint Secretary shall be nominated by the President in due consultation with the EC. |
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2.5.3 |
To get elected to the EC, one shall be a member of the RSSDI for at least five years. For the posts of the President, the Vice President, the Honorary Secretary or the Honorary Treasurer, a candidate should have held an elected position in the EC for three years. Except Executive Patrons, other EC members shall not serve on the committee for more than three consecutive terms. |
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2.5.4 |
The management of the RSSDI shall be vested in the Executive Patrons and, office bearers and members of EC. The Honorary Secretary arranges for the meeting of the EC with the permission of the President. There shall be at least three meetings in a year. Two during the annual scientific meeting. The first meeting is of the outgoing EC, and the second meeting shall be of the incoming. There shall be a third meeting anytime and at a place convenient to all within the year. There shall be at least four weeks notice for this meeting. Any EC member requiring travel assistance shall be entitled to three times the actual fare by AC II tier train journey for attending the third meeting (and any other emergency meeting). Meeting of the EC conducted during meetings, conferences or activities organized by pharmaceutical firms or organizations engaged in profitable business with regards to health care products, should be totally independent and discrete. The Honorary Secretary shall convene a special meeting of the EC upon a requisition in writing signed by not less than five members of the EC including three Executive Patrons on a specific agenda. If the meeting cannot be arranged physically the Honorary Secretary shall consult the members either by phone, fax or telegram and carry on the business on the agenda submitted for a special meeting. These measures of communication shall only be adopted in situations of extreme urgency. Any emergency decision to be undertaken may be done so by the Honorary Secretary under the directions and with the permission of not less than three Executive Patrons, in due consultation with other EC members through mail. Without prejudice to the general powers hereby conferred, the EC shall have the following powers. i. To acquire by purchase, lease or otherwise for the RSSDI any property, rights or privileges which the RSSDI is authorized to acquire at such price and generally on such terms and conditions as they may be fit for the purpose. ii. To enter into all such negotiations, contracts and executes in relation to any of the properties, rights and privileges for the purposes of the RSSDI. iii. To borrow or secure the payment of any sum or sums of money for the purposes of the RSSDI. iv. To institute, conduct, defend, compound or abandon any legal proceedings by or against the RSSDI or otherwise concerning the affairs of the RSSDI and to compound and all time for payment or satisfaction of any debts due and of any claims or demands by or against the RSSDI. v. To refer claims or demands by or against the RSSDI to arbitration and observe and perform the award. vi. To make and give receipts, releases and other discharges for money and all and any other materials, articles and things that may be relevant for the RSSDI. vii. To incur all necessary expenses for the maintenance and carrying out of the objects and intentions of these rules and memorandum of the RSSDI. viii. To appoint and at their discretion remove or suspend such managers, clerks, agents and attendants for permanent, temporary of special services as they may from time to time think fit, and to determine their powers and duties and fix their salaries or emoluments and to require security in such instances and to such amount as they may think fit. ix. To constitute Scientific Committee, Credential Committee, Award Committee, Disciplinary Committee, Fund raising Committee, Election Committee, Editorial Committee and any other committee that may be deemed necessary from time to time from amongst the RSSDI members. The chairperson of any such committee shall be a member of the EC. The Honorary Secretary shall be the Secretary of all the committees. Such Committee may co-opt any member considered necessary for its activity from the EC, GB or both. The deliberations and recommendations of such committees shall be communicated through the Honorary Secretary to the EC for approval, action or implementation. President shall normally preside over all such committees. No person shall be made a member to any such committee where he is supposed to be an applicant or beneficiary except Scientific and Editorial Committee. These committees shall function for only one RSSDI year. The Scientific Committee, so nominated, shall choose its own Chairman and shall prepare the academic agenda for the year including the annual scientific meeting of the corresponding year. Honorary Editor shall be ex-officio member to the Scientific Committee. x. To revoke any of the above and/or continue the same. xi. The property movable or immovable belonging to the RSSDI shall vest in the EC. xii. No sale, exchange, mortgage leases or other transfer of immovable property belonging to the RSSDI shall be valid unless at least the President or one of the Vice Presidents and the Honorary Secretary shall execute the document of transfer. |
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3.1 |
The Honorary Secretary shall adhere to the following calendar of events with regard to election procedure. By July 1, invite nominations from among the members. By July 31, nominations for office bearers and EC duly proposed by a valid member and seconded by a valid member accompanied by candidate's consent and bio-data should reach the Honorary Secretary. By August 15, the list of candidates contesting are distributed to the candidates. By August 31, any withdrawals should be sent to Honorary Secretary in writing. By September 30, the Honorary Secretary shall send by certificate of posting the list of the candidates contesting and their bio-data printed in a book-let for postal balloting by all the eligible members of the RSSDI. By October 15, the ballot papers are returnable. If any of the above dates is a postal holiday, the next day shall be considered as working day. Results of the election shall be announced during annual scientific meeting, and new office bearers along with EC members installed. Any candidate, sending bio-data, indulging in any other form of canvassing directly to members (voters) or collecting ballot papers from voters, shall be disqualified. If any candidate or member is found indulging in the same, he or she shall be debarred from the election and shall be debarred from contesting elections for next three consecutive years. |
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3.2 |
Should bear the signature of the Honorary Secretary or one of the members of election committee. The voting is by marking `X' against the name of the person to be elected. The voter should not sign on the ballot paper. He puts his signature and writes his address on envelop A which contains the ballot paper. The envelop A is sealed and put in envelop B and posted. The latter shall be pre-stamped and have self address of the RSSDI. |
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3.3 |
The President may nominate two of the office bearers, EC members or RSSDI members to assist the Honorary Secretary in conducting elections. If there are no office bearers, EC members, or RSSDI members for such nomination in the headquarters any two persons of good standing in the medical profession available in the headquarters may be nominated for the purpose of only to assist the Honorary Secretary in conducting elections. The President or one of the Vice Presidents shall be present when counting the votes. The President or a Vice President, Honorary Secretary and two members nominated to assist the Honorary Secretary (in all four persons) shall be the returning officers. The list of successful candidates should be signed by all the returning officers and submitted to the President or a Vice President, presiding over the counting of votes. The non RSSDI members serving on the election committee may be paid a honorarium at the discretion of the President. Likewise the President or Vice President by option may be paid TA and DA for attending the counting of votes at a place other than the aGBm. The limit of such an allowance shall be fixed by the EC. Where any of the present office bearer is a contestant, he or she should be replaced by a non-contesting member. |
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3.4 |
Such positions may be filled in the aGBm by calling for nominations and by a process of secret ballot, if necessary, during the annual scientific meeting. Nobody gets elected in absentia. |
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3.5 |
Aggrieved candidates or parties may approach the EC and ask for arbitration. Three Executive Patrons shall form the team of arbitrators. In the absence or refusal of an Executive Patron, any Past President may be nominated as an arbitrator. Their decision is binding on both the parties. The Society shall not bear any expenses incurred by the aggrieved parties or candidates. |
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4.1 |
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4.1.1 |
He or she shall preside and conduct all the meetings. Shall interpret and uphold the constitution of the RSSDI. |
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4.1.2 |
According to seniority shall preside in the absence of the President and conduct the proceedings. One of the Vice Presidents may be nominated by the President to chair the Credential Committee, the Election Committee or any other newly constituted Committee. |
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4.1.3 |
Overall is in charge of the office of the RSSDI. He is the Chief Executive. He can draw the money for day to day expenses in running the office. He is responsible for all correspondence, preparing reports, maintaining minutes of the meeting, sending notices of the meetings, conduct elections and implement policy matters of the RSSDI. He shall assist the President in conducting all meetings. He shall also accept applications for membership, grants etc. and put up the same for the approval of concerned committee. He shall be the Secretary of any committee that is constituted by the EC. |
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4.1.4 |
Shall assist and carry out the duties entrusted to him by the Honorary Secretary of EC and discharge all responsibilities in the absence of the Honorary Secretary. |
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4.1.5 |
Maintain the accounts of the RSSDI and present the account to the EC meeting and then the aGBm. Shall prepare the budget of the forthcoming year and present at before the GB during the Annual Conference. The Honorary Treasurer shall get the accounts audited by a Chartered Accountant, file Income Tax return on behalf of the RSSDI and present the same before the EC as well as GB for approval. |
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4.1.6 |
Shall be responsible for collection of scientific articles and their necessary scrutiny, incorporation of news and all facts relevant to the functions and activities of the RSSDI in the Journal vide clause 5.2. Shall be responsible for periodic publication of the Journal. May open and operate a separate account in a Nationalized Bank for the purpose of the Journal, the audited account of which shall be presented as detailed below. Shall be responsible to the EC and Editorial Committee. |
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4.2 |
Bank accounts shall be operated by two of the three Office bearers namely Honorary Treasurer, Honorary Secretary and President where the Honorary Treasurer has to be the mandatory operator of all such accounts. In case of the Journal it shall be Honorary Editor and Honorary Treasurer or any member of the Editorial Committee residing in the same city as that of the Honorary Editor. Except for impress amount all the finances should be kept in Fixed Deposit and/or savings accounts in Nationalized Banks or Nationalized Financial Institutions viz. UTI as may be deemed fit from time to time. |
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4.3 |
Shall be as per the national fiscal year ie. April 1 to March 31 of the following year. |
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5.1 |
The president and the EC installed in the current aGBm shall organize the next annual scientific meeting a year later. Alternatively, the EC may favorably respond to any invitation for organizing the annual scientific meeting by any member of the EC or the RSSDI. In either case, the annual scientific meeting and all scientific activities of the RSSDI shall be planned and executed by the the EC through the Chairman of the Scientific Committee and the Scientific Committee appointed by the EC for this purpose. The President and the local organizing committee / committees shall be responbsible for all organizational work of the annual scientific meeting and other meetings and will work in full co-operation with the Scientific Committee. The organizer and the local organizing committee are obliged to submit the accounts to the RSSDI and the savings are credited to the account of the RSSDI. |
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5.2 |
The EC shall nominate one of the members with at least five years of membership as Honorary Editor to publish the Journal. The tenure of the Honorary Editor shall be three years. Publication of the Journal shall be financially viable and self sustained. The Honorary Editor shall present the past year's accounts and the budget for the ensuing year in the aGBm. The EC shall form the editorial committee. The President and the Honorary Secretary shall be the ex-officio members of the editorial committee. The Journal shall be titled as `International Journal for Diabetes in Developing Countries' and abbreviates as `IJDDC' from hence onwards for all purposes. |
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6.1 |
Any member of the RSSDI may be disciplined or expelled for an undesirable conduct, by the discipline committee duly approved by the EC by two third majority. |
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6.2 |
The Society may sue or be sued in the name of the President within the juridiction of an appropriate court in the place from where the administrative office of the RSSDI is functioning at that time. |
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6.3 |
The proposal for dissolution shall be considered only in the aGBm. The notice of the proposal should be given in writing to all the members four weeks before the date of AGM. Seventy five percent votes of the total membership shall be required for the resolution of dissolution to be passed. The Society shall not be dissolved even if five per cent of the members dissent. In the event of dissolution the assets of the Society shall by resolution of the AGM be transferred to one or more organizations having objectives similar to the RSSDI. |
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AMENDMENTS TO CONSTITUTION AT 25th and 26th
GENERAL BODY MEETINGS |
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1. |
The name of the society shall be read as `Research Society for
the Study of Diabetes in |
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2. |
The membership of the RSSDI shall be open to any person holding MB BS qualification or Masters degree in allied sciences |
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3. |
..residing in the |
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4. |
life membership and corporate membership fees are to be paid as a whole. |
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5. |
Tenure of the President shall be one RSSDI year. |
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6. |
Tenure of the executive committee shall be three RSSDI years. |
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7. |
The Honorary Editor and the Honorary Joint Secretary shall be nominated by the President in due consultation with the EC. |
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8. |
Any EC member requiring travel assistance shall be entitled to three times the actual fare by AC II tier train journey for attending the third meeting and any other emergency meeting. |
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9. |
Meeting of the EC conducted during meetings, conferences or activities organized by pharmaceutical firms or organizations engaged in profitable business with regards to health care products, should be totally independent and discrete. |
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10. |
Any candidate, sending bio-data, indulging in any other form of canvassing directly to members (voters) or collecting ballot papers from voters, shall be disqualified. |
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1. |
Rule in page 1 part 1 clause 4 item f. (to add) The initial 25 faculty of the RSSDI shall be designated as Founder Faculty of the RSSDI. The total number of Faculty shall not exceed 5 percent of the total RSSDI members. |
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2. |
Rule in page 7 part II clause 5. Eligibility. (to add) For the posts of President, Vice President, Honorary Secretary or Honorary Treasurer, a candidate should have held an elected position in the EC for three years. |
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3. |
Rule in page 13 part V clause A. Annual Conference. (to add) - In either case, the annual scientific meeting and all scientific activities of the RSSDI shall be planned and executed by the the EC through the Chairman of the Scientific Committee and the Scientific Committee appointed by the EC for this purpose. The President and the local organizing committee / committees shall be responbsible for all organizational work of the annual scientific meeting and other meetings and will work in full co-operation with the Scientific Committee. |
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4. |
Rule in page 5. clause 3. Executive Patrons. - (to read as) - Two eminent founder members and three members of eminence with unflinching support and services to the RSSDI for long years have been designated as Executive Patrons for life. The Executive patrons shall be regular members of the EC and shall be empowered to act as consultants and advisors to the EC and the GB of the RSSDI. At no point of time there shall be more than five Executive Patrons. In case of vacancy, the EC may nominate such academic member who is deemed outstanding as researcher or teacher with long standing service to the RSSDI as Executive Patron. No person shall be considered for nomination as an Executive Patron unless he or she has been a Member of the RSSDI for at least fifteen years. |